Committees
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ACADEMIC COMMITTEE

The Academic Committee comprises of the Principal, Vice Principal, IQAC Coordinator and all the Heads of Department. The Committee looks into matters concerning academic advancement and assessment to contribute to the efficient operation of the college. The Committee also looks into the teaching requirements for successful completion of academic programmes of the college and supervising the same periodically.


ADMISSION COMMITTEE

The Admission Committee includes the Principal, Vice Principal and all Heads of Department. The objective of this committee is to see into the efficient and transparent function of the college admission procedure. The committee also offers counselling on the content of the programmes offered by the College.


ANNUAL REPORT COMMITTEE

The Annual Report Committee duty is to regularly gather reports from the various departments, cells, and clubs in order to compile them as required and to produce the report to the concern body annually.


LIBRARY ADVISORY COMMITTEE

The Committee includes the Principal, Library Assistant, IQAC Coordinator and all Heads of Department.  The aim and objective of the Library Advisory Committee is to ensure an effective and adequate functioning of the library and to organise the library collection to provide a more productive environment for teaching and learning. The committee also evaluate the suggestions made by the library users. It formulates the policy for library, use and procedure to be framed. The committee assist the Library Assistant in providing need-based information services.


SEMINAR AND RESEARCH COMMITTEE

The objective of the Seminar committee is to develop research and analytical skills among students and faculties and to enhance their presentation skills. The committee will also try to build good relations with stakeholders through sponsorship and participation and to find the suitable organization for collaboration. The committee also aim to conduct workshops/special lectures on research and publications.

The Primary aim of the Research Committee is to encourage, facilitate and enhance research activities in the College both among faculty members as well as students. The committee also aim to promote and encourage research in certain areas identified by the College. The Research Committee also focused on establishing an Inter-Disciplinary Journal for the college, which will serve as a platform for faculty and students to showcase their research endeavours. The College will attempt to develop meaningful linkages with research institutions, both government and private, and esteemed publication houses.


DISASTER MANAGEMENT COMMITTEE

Disaster Management Committee is a critical aspect of ensuring the safety and well being of communities worldwide. The frequency and severity of natural disasters, such as earthquakes, floods etc have increased significantly over the past decade. In addition to natural disasters human disaster like industrial accidents etc also pose significant threats. To mitigate these risks, Shangpung College has established a disaster Management Committee.    

Aim of Disaster Management Committee 

The aim of Disaster Management Committee is to ensure the safety and well being of students, staff and faculty by mitigating preparing for, responding to and recovering from disaster and emergencies. The Committee also aims at:

1. Establishing a Disaster Management Committee Plan- To develop comprehensive procedures for various emergencies including natural disaster and medical.

2. Training and Education -To provide regular training for students and faculty on disaster preparedness.

3. Identity Hazards- To conduct assessments, recognise potential risks on campus and implement strategies.

Objective of Disaster Management Committee      

1. Minimize harm to people, property and the environment.

2. Ensure timely response and relief operations.

3. Enhance community resilience and capacity to respond to disaster.


DISCIPLINARY COMMITTEE
Discipline is one of the most important personality traits in everyone’s life. It refers to a set of rules and regulations which are to be followed while undergoing any task or activity. It is a way of being honest, hard working, motivated and encouraging while doing any tasks.
Objective: - Discipline will be uphold as a positive value, promoting the educational and social engagement of all students within the college. This concept of discipline is closely related to colleges effectiveness mainly through, 
-- Good leadership and institution organization,
-- Appropriate values, ethos and aspirations,
-- Motivated staff and students as well.
The college also has the code of conduct for students in which students are expected to adhere to these rules: click here 




ATTENDANCE COMMITTEE

The Attendance Committee of Shangpung College, is responsible for monitoring and managing students attendance from time to time. The committee aims to encourage students to attend classes regularly by highlighting the importance of attendance in academic performance and overall learning. 


LITERARY COMMITTEE CUM EDITORIAL BOARD

The Literary committee cum Editorial Board constitutes of the Principal, Vice Principal, IQAC Coordinator and other teaching faculty members. The committee is established as a platform for young minds to exhibit their passion and enhance their literary skills. It intends to help students enrich their speaking and listening abilities that aid in personality development through participation in various literary events and activities organized by the college as well as those inter-colleges events. The role of the Editorial Board is to develop and maintain publication of college magazine, journals, articles and newsletters. 

The committee organizes various literary activities such as essay writing, extempore speech, debate, painting and drawing during the annual college week. It also hold other skill development activities that shall propagate students writing skills, enhance confidence in communicative skill and enrich budding creative artist. 

Objectives:

• Encourage aspiring students to be part of the literary activities.

• Enhance spontaneity and originality in expression of work of art building confidence through interactions and activities.

• Promote reading and writing and encourage independent research.

• Explore  ideas, opinions and perspectives .


EXAMINATION BRANCH

At Shangpung College, the Examination Branch is dedicated to maintaining the highest standards of academic integrity and excellence. We ensure that all assessment processes are conducted smoothly, fairly, and transparently, aligning with the institution's commitment to providing quality education.

The College Examination Branch at Shangpung College, examinations are conducted twice a year in alignment with Northeastern Hill University’s academic calendar, with the Even Semester Examination taking place from April to May and the Odd Semester Examination from November to December. Each theory exam is designed to last either three hours (75 marks) or two and a half hours (56 marks), covering a wide range of subjects including Economics, Education, English, History, Khasi, Political Science, and various courses aimed at skill enhancement and vocational training. 

Students are registered online through the NEHU Oasis platform, with notifications about upcoming examinations posted on the college notice board and website one month in advance. The Examination Committee, led by the College Examination Officer (Principal) and supported by assistant officers, serves as the primary contact for inquiries. 

Our examination format adheres to NEHU’s standard procedures, integrating Continuous Internal Assessment and External Assessment, with assessments consisting solely of short and descriptive questions. To maintain exam integrity, we implement strict supervision protocols, with two invigilators assigned for every 24 students, along with rigorous security measures, including ID checks and verification of admit cards. 

We actively seek feedback from students and faculty to foster continuous improvement and have established contingency plans to address unforeseen events, ensuring that appropriate procedures are in place for online assessments if necessary. Overall, the College Examination Branch is committed to promoting fairness, transparency, and academic excellence, providing a seamless examination experience that enhances student engagement and learning outcomes while reflecting our dedication to high educational standards.

Our Responsibilities

The Examination Branch is responsible for a range of critical functions, including:

1. Conducting Examinations: We organize and oversee all internal and external examinations for various programs, ensuring compliance with academic regulations of the North Eastern Hill University.

2. Grievance Redressal: We maintain a transparent process for addressing any examination-related grievances, ensuring that all students are heard and supported.

3. Regulatory Compliance: We adhere to all educational policies and guidelines set forth by North Eastern Hill University, ensuring our examination practices meet national and state standards.

4. Academic Records Maintenance: The branch manages the secure storage and retrieval of academic records, ensuring confidentiality and accuracy.


Important Information for Students

1. Examination Schedule: Stay updated on examination dates and times by checking our notification on the College Notice Board and College Website. Ensure you are prepared in advance.

2. Examination Guidelines: Familiarize yourself with our examination guidelines to understand what is expected during assessments. Access the Examination Guidelines Document for detailed information.

3. Result Notification: Results are typically announced by the NEHU Authority, and students can access their results through the nehu UG result Portal.

4. Feedback and Queries: Have questions or need assistance? Feel free to reach out to us via our Contact Us page, or visit our office.

FAQs

What should I do if I miss an examination?

If you miss an exam due to valid reasons, please contact the Examination Branch immediately to discuss possible options.



HEALTH AND HYGIENE COMMITTEE
 
The purpose of the Health and Hygiene Committee is to provide timely preventive, curative and rehabilitative health services to all the students, teaching and non-teaching staff in Shangpung College. The Committee has been formed in order to fulfil different goals related to the health and hygiene of the students.                                                                                               
Objectives
1) To instill good health practices and promote hygienic habits.                                       
2) Equipping the students with knowledge and skills which is necessary to lead healthy lives and prevent illness.                                                 
3) To organise Health Awareness Programme which is essential for students seeking to achieve optimum well-being.
4) To encourage students to take charge of their own well-being by informing them about various diseases and how to avoid them.           
5) The Committee aims at making positive changes such as smoking cessation and HIV prevention. 
6) To provide a First Aid Medical treatment to the students of the college whenever required.


CANTEEN COMMITTEE

The Canteen Committee of Shangpung College oversees the management and functioning of the college canteen. It ensures that students and staff are provided with nutritious, hygienic and affordable food options while manufacturing high standards of cleanliness and services. The canteen remains opened only on working days.
The college canteen also caters to the functions organised in the college. Most importantly the canteen provides meals to the students and staff at a very minimal price. The canteen supports tobacco free and plastic free campus.

Aims and Objectives 
1. To ensures an effective canteen service, to provide healthy and quality food.
2. Provides Nutritious food at reasonable prices. 


TOBACCO FREE COMMITTEE
The Tobacco-free campus is adopted by the college to develop plans for addressing tobacco use, including policy activities, campus surveys.  World No Tobacco Day is observed on the 31st May every year across the globe. The Tobacco Free Institutions (TOFEI) is a collaboration between the Government of Meghalaya’s Departments of health and Education and the Sambandh Health Foundation to reduce use in the State.
The government of India has released guidelines for Tobacco-free educational institutions. The guidelines of the Union Grants Commission (UGC) to be followed by Higher Educational Institutions (HEIs) are as follows:
• Displaying “Tobacco Free educational Institution ‘’signage at the entrance.
• Organizing tobacco control activities at least six months.
• Nominating’’ Tobacco Monitors”.
• Including “No Tobacco Use” guidelines in the institution’s code of conduct.
• Marking a 100-yard area around the institution’s boundary wall.
• Prohibiting the sale of tobacco products within 100 yards of the institution.
• Any violations should be reported to the National Quitline 1800-11-2356.

Activities conducted:
On 31st May 2023, Shangpung College organized an impactful program titled "Against the Use of Tobacco Campaign", as part of its ongoing effort to raise awareness about the harmful effects of tobacco. The event was held on the occasion of World No Tobacco Day and saw enthusiastic participation from all students.
On 14th May 2024, Shangpung College actively participated in the "Against the Use of Tobacco Campaign" by organizing a series of events aimed at raising awareness about the dangers of tobacco use. The campaign, held at Phra Mer Market, witnessed the participation of students, local police personnel, and the village administration, showcasing a united front against the use of tobacco.


PUBLICITY COMMITTEE
The College Publicity Committee was established to play a vital role in enhancing the visibility of the College by effectively promoting its various activities, notable achievements, and significant events. The committee is responsible for enhancing communication and engagement with both the internal community as well as the external audience. Its aims and objectives are: 
1. To raise awareness of College events, academic programs, and student initiatives across campus and beyond. 
2. To highlight the successes and contributions of students, faculty, and alumni of the college 
3. To foster a sense of community by encouraging student participation in college activities through effective publicity.
4. To maintain active social media channels like Instagram, Facebook etc for updating events and achievements. 
5. To develop a close link with local media outlets to gain coverage for important events, milestones, and notable achievements within the college community. 


SPORTS COMMITTEE
About:
The Sports Committee at Shangpung College is a dedicated group of individuals who are passionate about promoting a thriving sports culture within our institution. Comprising enthusiastic students and faculty members, the committee works tirelessly to organize and facilitate a wide array of sports activities and events that cater to the diverse interests and skill levels of our student body.

Objective of the Sports Committee:
The primary objective of the Sports Committee at Shangpung College is to foster a culture of sportsmanship, physical fitness, and community engagement among students. Through our initiatives and programs, we aim to promote healthy lifestyles, encourage teamwork, and facilitate personal growth in a supportive and inclusive environment.

Activities and Events Organized by the Sports Committee:
• Main Sports Offerings:
Football and Basketball: Providing students with opportunities to excel in competitive team environments, building skills and fostering camaraderie.
• Other Sports and Fun Games:
Track Events, High Jump, and Long Jump: Engaging students in various track and field activities to promote physical activity and friendly competition.
Intramural Games: Organizing fun intramural games to encourage participation and create a lively sports atmosphere on campus.
• Inter-District Competitions:
Providing students with opportunities to participate in inter-district competitions, showcasing their talents, representing the college, and establishing connections with athletes from other regions.
Annual Events:
• National Sports Day: A significant event that unites the college community to celebrate the values of physical activity, teamwork, and sportsmanship.
• College Week: An exciting week dedicated to sports, featuring a variety of events and activities focused on athletics to engage students and encourage excellence in sporting endeavours.

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